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You can use Breeasy Money as part of an account, or as an individual. Use the Individual Account option if you do not operate as a business; for example you do some side consulting under your own name. Just put your first and last name in the Company/Account Name field or input box, and your initials in the Nick Name input. Then simply check the Individual Account box on the Add/Update Account page.
On your main Account you can set payment terms for all your invoices. The payment terms are associated with all invoices and expense reports. The default payment terms are used if there are NO payment terms provided for your client accounts. In other words, these terms are the default if no others are provided. The system chooses 20 days, but you can any value greater than zero.
There are two types of Roles in Breeasy Money: Admin and Standard. The Admin Role has access to all pages, accounts, users, financials, etc. in your account. An admin can also add, edit, accounts and users, approve time sheets and expenses, and send invoices. The user that created the main account was automatically assigned to the Admin Role. There must be at least one admin in every Breeasy Account. Admins can Add and Edit users from the Admin Dashboard.
A Standard User Role should be used for all non-admin users in your account. These could include employees, consultants, contractors, etc. Standard Users can only access their own time sheets, some account information and expense sheets. Their views are limited to data that is only relevant to them They cannot see other user's in your account, nor approve time sheets, expense sheets, or enter account wide settings.
User Type allows you to further define the user role. These can be used to help track certain activities, such as a contractor or consultant entering hours. If you are owner or single proprietor, and do not pay yourself a salary or pay yourself for hours worked, choose owner as the user type. These are for classifications only.
That's fine. Just select "Owner" for the User Type and leave your pay rate at 0.0. You can choose a currency that matches your billing rate.
You can edit your users from the Admin Dashboard. Just click the edit (pencil) icon next to the user you want to update.Show Me
A Client Account is an entity for which you complete work. Work for a client account is generally billed by the hour, although you can set up projects to manage fixed rate work.
Client Hour Type let's you define whether all hours for this client are billable, non-billable, or both. This enables you and your users to quickly complete time sheet entries. If you choose both, you'll need to select whether hours are billable, or non-billable when entered.
Breeasy Money gives you the ability to establish account-wide Payment Terms or Client Specific Payment Terms. If you leave this field blank, the client will use your account's payment terms. Clear payment terms are key to cash flow management.
Each client can have its own policy on expense reimbursement. Client Reimburses Expenses or No Reimbursement of Expenses. All expenses are reviewed and approved before submitted to the responsible party for reimbursement. Expense Reimbursement has a hierarchy of responsible parties. Please see the Reimbursement Category for additional details.
Breeasy Money has the ability to track hours and expenses for client accounts directly or through an Agency. In order to track agency hours properly for correct hour submission, you'll need to associate those Clients with the appropriate agency. See the Agency Category for how to create an Agency Account. If you have not created an Agency yet, do not choose one when you create a Client Account and you can update it after you create the Agency Account.
An Agency Account refers a Temporary or Staffing Agency that you perform work through, on behalf of the Agency Account's clients. When you link a Client Account to an Agency Account, Breeasy Money automatically marks any hours as billable, and tracks your hours for weekly submission. There are few differences between and Agency and a Client, and those details are described below.
Currently, there is only one choice - Agency Invoices Client. Breeasy Money assumes that the agency handles the invoicing to their clients, and pays you or users, directly.
Choose from Submit Hours to Agency or Submit Hours to Client depending on the agreement between you and the agency, and their client.
Each agency can have its own policy on expense reimbursement. Agency Reimburses Expenses or No Reimbursement of Expenses. All expenses are reviewed and approved before submitted to the responsible party for reimbursement.
Many times, an agency and you will agree on an hourly rate that you are paid for work. You can enter that rate here and it will be the default rate on all time sheets for all users that time sheet entries to this agency.
In this case, Breeasy Money will mark the Time Sheet entry as Non-Paid. You can view Non-Paid entries for any user from the Admin Dashboard. Just click the "Work Payments" link in the Users section. As a user, you can view all work payments, including Non-Paid hours, from the "Work Payments" link on your dashboard.
A payment voucher represents pay for approved work time. It applies to users in your account that are paid for time sheet hours. The pay amount is calculated with the pay rate of the user multiplied by the number of hours approved. Payment Voucher can be printed and used to enter into an accounting system to generate a payment. After a payment voucher is created, it can be marked as paid with an optional reference to an accounting entry.
A project is a way to group hours for a client or for internal hours. It gives you a more defined way to classify your hours, and helps your client organize the time you work in terms of budgets, etc. A Project can be Time/Hourly or Fixed Rate. Importantly, Projects inherit the hour type profile from their client. For example, if a client has a billable hour type, hours entered and allocated to a project will be billable as well. Fixed Rate projects behave a little differently.
Many times, clients require a project be completed for a fixed amount or total. With Breeasy Money you can create a Fixed Rate Project with a set currency and amount. Hours for Fixed Rate Projects are considered billable, but do not contain a daily amount. Fixed Rate projects can be invoiced by percentage or by a specific amount. It's good practice to invoice a percentage of the project upfront.
When work is performed without a client or agency account, these hours are classified as Internal Hours. As with client accounts, you can create internal projects to better identify and track you internal time. This gives you greater insight into your day, week, and month.